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Admin Coordinator



Bengaluru, Karnataka, India
Posted on Wednesday, May 8, 2024

Job Description

We’re looking for an Admin Coordinator to join Procore’s Product & Technology organization. In this role, you’ll interact with VPs and Senior Directors in our organization as well as associates and service providers.

As an Admin Coordinator, you’ll partner with our Executive Assistant Team to provide project support and event coordination for senior management and their growing organizations. This role will be a mix of event planning, project coordination, and business initiative support. The ideal candidate is a high-energy individual who likes being in the mix with stakeholders, coordinating multiple meetings and events simultaneously, and enjoys seeing the results of their efforts.

This position reports to the Manager, Administrative Assistant Enablement & Operations, and will be based in our Bangalore Office. We’re looking for someone to join us immediately.

What you’ll do:

In collaboration with the Executive Assistant Team:

  • Coordinate small to medium meetings or events for senior leadership and/or their management teams, as well as provide logistical support
  • Coordinate calendars and meeting rooms for senior leadership
  • Coordinate and plan travel for senior leadership, including domestic and international itineraries
  • Assist with expense reporting and processing for senior leadership and occasionally for their management teams.
  • Manage special projects for senior leadership and/or their management teams
  • Research meeting and event-related vendors and resources
  • Track projects, create electronic archives, and develop resource databases
  • Provide back-up support to the Executive Assistant Team

What we’re looking for:

  • 1-3 years of event coordination or event management experience
  • 1-3 years of project coordination experience
  • Proven experience initiating action when given ambiguous requirements
  • Strong attention to detail throughout work
  • Strong interpersonal and communication skills
  • Experience as an Administrative Assistant
  • Experience with calendar management in a professional environment

Additional Information

Perks & Benefits

At Procore, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs, learn more details about what we offer and how we empower you to be your best.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.

We are an equal-opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.

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