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Administrative Assistant

EquipmentShare

EquipmentShare

Administration, Education
Moberly, MO, USA
Posted on Sep 18, 2025
Apply now

Build the Future with Us — EquipmentShare is Hiring an Administrative Assistant

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring an Administrative Assistant for our manufacturing facility in Moberly, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. The Administrative Assistant will be responsible for providing high level administrative support to the manufacturing management team within the workplace, taking calls, scheduling meetings, managing management requests and other office duties. They may also oversee office functions and supervise additional employees.

Primary Responsibilities

  • Provide administrative support to our Manufacturing management team
  • Screen incoming phone calls, taking messages when appropriate
  • Make travel arrangements
  • Draft internal and external correspondence
  • Submit expense reports
  • Take notes during meetings
  • Assist with other clerical tasks as needed, including data entry
  • Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the management team’s behalf
  • Maintain comprehensive and accurate records
  • Perform minor accounting duties
  • Organize meetings, including scheduling, sending reminders and organizing catering when necessary
  • Keep the managers’ calendars, including making and prioritizing appointments
  • Conserve the management team’s time by reading, researching and routing correspondence; draft letters and documents; collect and analyze information; and initiate telecommunications
  • Maintain management’s appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel
  • Represent the management team by attending meetings in their absence and speaking for the them as requested
  • Provide historical reference by developing and utilizing filing and retrieval systems and record meeting discussions
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluate new office products; place and expedite orders for supplies; and verify receipt of supplies

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

  • Competitive compensation
  • Full medical, dental, and vision coverage for full-time employees
  • Generous PTO + paid holidays
  • 401(k) + company match
  • Gym membership stipend + wellness programs (earn PTO and prizes!)
  • Company events, food truck nights, and monthly team dinners
  • 16 hours of paid volunteer time per year — give back to the community you call home
  • Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

  • See challenges as opportunities
  • Embrace change and continuous improvement
  • Bring energy, effort, and optimism every day

Skills & Qualifications

  • Basic computer skills
  • Attention to detail
  • Ability to travel, if required
  • Time management and ability to meet deadlines
  • Verbal and written communication skills
  • Strong organizational skills and ability to multitask
  • Problem-solving and decision-making skills
  • Proactivity and self-direction

Education and Experience

  • High School Diploma or Equivalent Education or Experience required.
  • Bachelor's degree preferred, but not required
  • At least 3-5 years of prior experience in a secretarial or administrative support role required

Physical Requirements

  • Must be able to sit for prolonged periods at a desk and work on a computer.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.

Apply now
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